Office Equipment Buying Program

Maryland Nonprofits has endorsed Advance Business Systems as the recommended vendor for their office equipment program. The equipment includes copiers, fax machines, digital duplicators, laser printers, folding equipment, booklet making equipment, and shredding equipment.

In selecting Advance, we speak from experience. Maryland Nonprofits has a copier, duplicator, collator, folder, and fax machine from Advance. We produce nearly all of our printed materials on this equipment. This equipment has stood up to heavy, heavy usage. Not only does it produce quantity, it stands up to being used by a lot of different people as other nonprofits often come to our offices to make copies and to use the collator and folder.

For many nonprofit organizations, copy and fax machines provide the link to their members, the people they serve, and the general public. An unreliable copy machine makes for a very unhappy staff and weakens the links. The Maryland Nonprofits office equipment program includes many service components especially designed to meet the needs of nonprofit organizations.

Equipment Can Be Upgraded

For the growing or changing organization, this program will allow equipment to be upgraded. Whether the equipment is purchased, leased or rented, Advance Business Systems will provide all organizations with the ability to upgrade their equipment. Many office equipment companies "sell" their leases to financing companies in order to make a profit.  This can often lead to poor customer service.  Advance Business Systems does not sell their leases. Advance is interested in meeting the needs of growing and changing organizations.

Emergency Services Provided

Advance Business Systems will provide service to all areas with a 24-hour period. If they cannot repair the equipment within two days and Advance maintains the equipment under a service agreement, Advance Business Systems will provide a loaner of equal, or greater capabilities to assure that your organization continues to run efficiently. In addition, Advance will provide your organization a service location, where in emergency situations you can run copies. If this occurs, consumable supplies such as paper will be the responsibility of the individual organization.

Special Funding-out Arrangements Available

In this time of uncertainty of government funding, an organization is often hesitant to commit to new equipment even when the need exists. Advance provides special funding-out arrangements in circumstances when funding has been discontinued. Advance requires that the organization give 60 days written notice along with formal documentation of the funding cut. The organization also has to agree not to replace the services provided by the equipment under the lease or purchase from a third party for what would have been the remaining term of the lease.

Five Year Guarantee

Advance will guarantee, in writing, that your new Advance equipment will provide a minimum of five years of service. The guarantee is subject to the equipment being maintained under the Advance Comprehensive Service Plan, the proper supplies are purchased from Advance, and that the equipment is used within the prescribed volume limitations.

For additional information please contact Paul Dorsey at Advance, (410) 252-4800.

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